Questions asked by Environmental Health Officer following a non-fatal accident on site

General Background

1. Confirm that your Company was the Organisers of this exhibition.
     
2. Outline your company’s background in organising exhibitions at venues such as (venue), including number of years experience, number of staff etc.
     
3. Prior to your tenancy at (venue) what information did you receive from (venue) regarding Health & Safety during the exhibition.
     
4. What did you understand your company’s responsibilities for the management of Health & Safety at the following stages of the exhibition to be:
     
   1. Build-up
   2. Open Period
   3. Breakdown
        
5. Following discussions with House Management at (venue) it is apparent that they considered your Company to have full Health & Safety management responsibility over the whole exhibition, including the management of exhibitors, contractors, subcontractors you employed. What are your comments regarding this?
     
6. How did (venue) communicate your company’s Health & Safety responsibility at the exhibition to you?
     
7. Who at (venue) did your company liase with during planning and running of the exhibition?
     
8. How many pre-exhibition meetings took place between House Management and your Company?
     
9. Who from your company attended those pre-exhibition meetings?
     
10. What issues were discussed with specific regard to Health & Safety?
      
11. Have your company organised this particular exhibition before at (venue)? If so please specify number of times and dates.
      
12. Who designed the exhibition layout/aisle dimensions etc?
      
13. What were the dates of your tenancy?
      
14. Of the dates given above please specify those set aside for:
      
    1. Build-up
    2. Open Period
    3. Breakdown
         
15. How was the length of time assigned for each stage determined?

Health & Safety Management

16. During the exhibition what arrangements and Health & Safety management systems were in place to ensure your responsibilities for Health & Safety were met?
      
17. I understand that your Mr. XXXX was the nominated safety representative from your company at this exhibition. Please confirm the following:
     
    -Any formal Health & Safety qualifications held by Mr.xxxx.
    -His remit/responsibility at the show for Health & Safety.
      
18. Were any risk assessments conducted by your company in relation to this exhibition? If so specify what they were in relation to.
      
19. Specify any Health & Safety information your company issued to exhibitors prior to the exhibition. Provide copies of documentation.
      
20. Specify any type of Health & Safety information your company requires from any contractors you employ at the exhibition.
      
21. How was Health & Safety performance of contractors and exhibitors assessed/monitored throughout the exhibition. (i.e. including build-up & breakdown)
      
22. What pro-active Health & Safety checks did your company conduct during the following distinct stages of the exhibition.
      
    1. Build-up
    2. Open Period
    3. Breakdown
         
23. What did you understand the arrangements to be regarding the removal of waste/rubbish during breakdown i.e. who was responsible for this service, and how regularly was it conducted.
      
24. What instructions did your company give to exhibitors regarding the disposal of waste and rubbish?
      
25. When this accident occurred (contractor) was doing a job for a specific exhibitor. Could you supply contact information for this exhibitor i.e. Name, Address, Telephone No.

(Contractor)

26. Name, Address & Telephone number of your contact at (contractor).
      
27. How did your company assess the competency of (contractor) to supply the services you required in a safe way? I.e. what criteria/information was used?
      
28. On what basis were (contractor) selected as contractors for this show.
      
29. What Health & Safety information did your company require from (contractor) before they were employed?
      
30. Did you request a copy of (contractor’s) Health & Safety policy?
      
31. Did you request any Risk Assessment from (contractor)?
      
32. Did you request any risk assessments from (contractor) regarding specific tasks, or periods of the show?
      
33. Did your company make any particular specifications regarding the type of equipment (contractor) should provide at your exhibition?
      
34. If your company specified any equipment, how did you decide that this was the most suitable equipment for the task/s?
      
35. Did your company make any particular specifications regarding the training of operators supplied by (contractor)
      
36. What were the contractual arrangements between your company and (contractor). i.e. What services were they employed to provide?
      
37. Has your company used (contractor) before for services at an exhibition? If so When, Where and for what exhibitions
      
38. Did you supply copies of the exhibition plans to (contractor) before they attended the exhibition? If so do these plans indicate aisle width?

Post Accident Action

39. Following the Accident, did your company conduct an investigation into it’s causes?
      
40. If an investigation was conducted:
     
    -Who conducted the investigation
    -What were your findings/conclusions
      
41. Any other information/comments you feel are relevant/useful to this investigation.

Requested Documentation

1. A copy of the safety policy your company supplied to the Venue prior to the exhibition.
2. Copies of any risk assessments your company conducted regarding this exhibition.
3. Copies of any Health & Safety documentation your company supplied to exhibitors.
4. Copies of any formal safety check lists conducted by your company throughout the exhibition.
5. Plans of the exhibition layout.

You are reminded that it is an offence not to provide an authorised inspector with information requested under Section 20 of the HaSaWetc. Act 1974